EXECUTIVE ASSISTANT TO THE CEO

Company: Addison Group
Location: San Francisco
Posted on: October 19, 2024

Job Description:

Job Title: Executive Assistant to the CEO

If the following job requirements and experience match your skills, please ensure you apply promptly.
Location: San Francisco, CA (hybrid/ remote)
Pay: $140-150k, depending on experience
Our client, a growing tech company, is seeking an EA to the CEO. As the Executive Assistant to the CEO, you will play a critical role in ensuring the smooth operation of the executive office. This position requires a highly organized, proactive, and detail-oriented professional who can manage a dynamic range of responsibilities in a fast-paced environment. The ideal candidate will act as a trusted partner to the CEO, managing day-to-day operations, facilitating strategic initiatives, and acting as a liaison between the CEO and key internal and external stakeholders.
Key Responsibilities:

• 
  
• Administrative Support: Manage the CEO's calendar, coordinate meetings, and schedule appointments while ensuring efficient time management. Anticipate the CEO's needs and make adjustments as necessary.
  
• Communication Management: Handle all forms of communication, including emails, phone calls, and written correspondence on behalf of the CEO. Draft emails, presentations, and other documentation as needed.
  
• Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and follow-up notes. Attend meetings with the CEO, take minutes, and track actionable items to ensure timely completion.
  
• Project Management: Oversee special projects from inception to completion, ensuring they align with the CEO's priorities and company objectives. Coordinate cross-functional teams as required.
  
• Travel Coordination: Plan and organize complex domestic and international travel itineraries, including flights, accommodations, ground transportation, and meeting logistics.
  
• Event Planning: Plan and execute internal and external events on behalf of the CEO, including leadership offsites, board meetings, investor meetings, and speaking engagements.
  
• Stakeholder Liaison: Serve as the primary point of contact between the CEO and internal/external stakeholders, including board members, investors, clients, and employees. Maintain relationships with key partners and ensure smooth communication.
  
• Confidentiality and Discretion: Handle highly sensitive and confidential information with the utmost discretion and professionalism.
  
• Research and Reporting: Conduct research on various topics, including industry trends, market insights, and business opportunities. Prepare reports and presentations for executive reviews.
  
• Team Support: Provide occasional administrative support to the executive leadership team and collaborate with other assistants and departments as needed.
  
  Qualifications:
  
  • 
    
  • Bachelor's degree in Business Administration, Communications, or related field (preferred but not required).
    
  • 7+ years of experience in a similar role supporting C-level executives, ideally within the tech industry.
    
  • Exceptional organizational skills and the ability to prioritize tasks in a fast-paced, high-pressure environment.
    
  • Strong written and verbal communication skills.
    
  • Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
    
  • Experience with travel coordination and event planning.
    
  • Strong attention to detail and ability to anticipate needs.
    
  • Ability to handle confidential information with discretion and professionalism.
    
  • Flexibility and willingness to handle after-hours requests as needed.
    
    What they offer:
    
    • 
      
    • Competitive salary and benefits package.
      
    • Opportunity to work directly with the CEO and gain insight into high-level strategic decision-making.
      
    • Dynamic, innovative, and supportive work environment.
      
    • Opportunities for career growth within a fast-scaling tech company.
      
      Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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Keywords: Addison Group, Petaluma , EXECUTIVE ASSISTANT TO THE CEO, Executive , San Francisco, California